A credible and good hiring process is a prerequisite for any emerging business. Whenever an applicant is chosen for a full-time role in any organization, the quality of those candidates will dictate the future success of the business. Companies can standardize their hiring process to ensure that they receive great results with each new hire.
The hiring process in most of the organizations is a long one, and each step has its own nuances. Hiring managers need to have a detailed plan for each of the processes in advance. Otherwise, following the whim is a recipe for disaster.
It takes a considerable amount of time and experience to become familiar with the hiring process. By understanding the entire approach behind the hiring procedure, one can significantly improve the hiring quality as well as improve the way the company functions.
The Five Common Steps of the Hiring Process
- Search for applicants
The first step of the hiring process is to acquire a sufficient number of resumes from qualified candidates for the job. To do that, companies need to post a job description that clearly includes the job description and expectations from the candidates.
For this, companies need to post a comprehensive job description on various job portals. Moreover, they can also use social media sites, such as Facebook, LinkedIn, and Indeed as well as share the job description with present employees so they can refer qualified individuals from their personal networks.
- Compare Resumes
Nowadays, it doesn’t take long to start receiving resumes from interested candidates. Once the application deadline is up, HR managers can compare and analyze these resumes to find the best candidates suitable for the position. The first stage is to filter some applicants out.
In the initial phase of overviewing resumes, HR managers should take a quick look to filter out unqualified candidates. These are the applicants who lack the necessary experience, education, or training for the job.
In the second stage, HR managers should read the cover letters and resumes. They can sort resumes into various categories such as “yes” resumes, “maybe” resumes, and “no” resumes. Such a thing will help them provide a clear idea of whom to call for an interview.
- Interview Process
Now is the first point of contact that involves directly speaking with the potential hires. HR managers can reach out to such candidates via email or phone to schedule an interview with everybody in your “yes” or “maybe” piles of resumes.
Remember that it’s essential for HR managers to make a good impression on the applicants as it is for them to impress you. If you want to hire a dream employee, you should ensure that you treat them right from the interview process.
Generally, it is recommended to reduce the element of surprise. For a detailed interview, questions should be prepared well in advance, and candidates made as comfortable as possible throughout the interview process. If you want to hire the best candidates, give people a real chance to express themselves, such a thing will provide you with the best shot at picking the right candidate for your business.
- Check Out Employee
After the completion of the interview process, there will be at least one candidate that you will be willing to hire. The next step is to perform the verification of employment to screen the candidate further to make sure there aren’t any disqualifying factors.
Moreover, it is recommended to contact references. This is the most efficient way to do a common-sense check on any potential candidate. If a reference has something discouraging to mention, be wary. The employee-to-be provides these references, so they should all be mentioning good things regarding the candidate’s behavior.
Verify other necessary information regarding the candidate with background checks and drug tests using employment screening services. These are among the most common measures HR managers can use to screen out candidates who won’t be a great fit for your company.
- Make Offer
Once you choose to make a job offer to somebody, you have another set of decisions to ponder. The biggest one is figuring out how much salary to offer. HR managers can also offer paid vacation time and potential for career advancement as ways to encourage people to join your company.
Make quick moves while making a job offer. Typically, the best candidates for employment are usually interviewing at several companies in rapid succession, increasing their chances of getting a well-paid job. If you wait for too long, the employee may join some other company before you make a job offer.
Other actions to improve the hiring process
Third-party involvement
The hiring process is a long and sometimes complicated series of tasks that can be challenging for one person to keep track of. There are several factors that are out of the control of hiring managers and for large businesses since there will be multiple hiring processes playing out at the same time.
Many organizations find that it’s best to outsource some of the parts to employment screening services. Employee background verification companies in India are increasingly becoming a popular choice to facilitate such services.
Credentials and background checks are prime examples of tasks that can be easily automated using third-party systems. However, in such kinds of systems, applicants must agree to background checks in advance. With third-party checks, background screening occurs without any involvement of the hiring manager, who is notified when the process gets completed.
In addition, companies can also automate other repetitive tasks too. For example, job posting can easily be automated, which can help distribute a company’s job listing to dozens of sites with a single button click. Resumes can be sorted in advance to get rid of unqualified candidates before you even see them.
These kinds of technological integrations can save more than they cost. This is why it’s essential for any growing business to consider investing in such tools to improve the hiring process.
